SERVICES
FF&E Procurement
A disciplined procurement process that connects quantities, budget, schedule, logistics, installation, warranty, and closeout.
EXPLORE BY PHASE
23
CORE CAPABILITIES
01
Scope Development
Procurement Scope & Responsibility Matrix
Define procurement responsibilities, OFCI/CFCI boundaries, decision paths, and project requirements before budgeting and purchasing begin.
Quantity Takeoffs & FF&E Quantification
Develop finish takeoffs and FF&E quantities for furniture, lighting, flooring, wallcovering, and other specified items.
Attic Stock, Waste & Overage Planning
Recommend and quantify attic stock, waste, overage, fabric shrinkage, and other reserve quantities needed for installation and future maintenance.
02
Budget Due Diligence
Quantity Verification & Critical-Item Review
Cross-check quantities, left/right orientations, critical items, and GC verification inputs to reduce ordering errors before budget approval.
Manufacturer Sourcing & Formal Quoting
Identify qualified manufacturers and select alternative manufacturers to obtain formal project-specific quotations for approved FF&E and finish selections.
Quote-to-Specification & Commercial Compliance Review
Compare manufacturer quotes against specifications, quantities, alternates, included components, and commercial terms to confirm scope and accuracy.
Ocean Freight, Tariff & Import Cost Analysis
Evaluate estimated ocean and inland/domestic freight, tariffs, duties, surcharges, and other logistics costs that affect the landed project budget.
Pricing, Availability & Lead-Time Analysis
Capture current pricing, availability, and estimated lead times and communicate material changes that could affect design, budget, or schedule.
Procurement Budget Development & Analysis
Build a comprehensive procurement budget incorporating product costs, freight, warehousing, taxes, overages, and applicable project allowances.
Budget Presentation, Value Engineering & Client Approval
Present the procurement budget, coordinate value-engineering revisions, and update the package through client approval.
03
Business Administration
Procurement Contracting & Client Payment Planning
Establish procurement agreements, client payment schedules, deposit timing, and financial milestones required to release orders on schedule.
Tax, Resale & Registration Administration
Coordinate regarding client requirements for sales/use-tax compliance and business registrations needed to purchase and ship goods correctly.
Warehousing, Receiving & Inventory Administration
Administer warehouse contracts, receiving, inventory, storage, monthly warehouse charges, and release sequencing before delivery to the property.
Cost Reconciliation, Cost Segmentation & Project Closeout
Reconcile freight, sales tax, outstanding costs, credits, and final procurement activity and complete the project closeout analysis.
04
Logistics Management
Need-By Dates & Procurement Schedule Planning
Align manufacturer lead times and GC need-by dates into a procurement schedule that supports construction, delivery, and installation milestones.
Shipping, Warehousing & Delivery Strategy
Develop the project’s shipping, storage, warehouse, insurance, receiving, and delivery strategy based on site conditions and installation needs.
Installation & Delivery Management
Coordinate delivery and installation logistics with the owner, GC, warehouse, carriers, and installers, including receiving requirements and knock-down items.
05
Manufacturer Administration
Purchase Order Preparation and Audit
Finalize purchasing data, ship-to information, quantities, pricing, and budget alignment before purchase orders are released.
Purchase Order Issuance & Manufacturer Administration
Issue purchase orders and manage manufacturer correspondence, sales tax documentation, credit requirements, PO terms, and order acknowledgments.
Invoice & Manufacturer Payment Management
Administer manufacturer invoices, deposits, payment requests, payment confirmations, and scheduled manufacturer payments throughout production.
Order Tracking, Expediting & Client Status Reporting
Track orders from release through shipment, monitor estimated versus actual lead times, follow up with manufacturers, and provide regular client status reports.
Damage Claims & Replacement Management
Manage damage and shortage claims, determine responsibility, secure replacement pricing and lead times, and coordinate corrective orders through resolution.
Warranty & Post-Installation Support
Coordinate manufacturer warranty documentation, warranty claims, and post-installation product issues that arise after delivery or opening.
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